Administrative Clerk - Employment services Department (Contract)

Purpose

The Administrative Clerk is responsible for conducting and completing registration for clients prior to seeing an Employment Advisors, coordinating workshops and assisting in other administrative tasks.

Responsibilities

• Assist clients to complete filling out Employment Ontario and Miziwe Biik client registration forms (in person, and online)
• Obtain all necessary documents such as resume, cover letter, proof of Indigenous ancestry and other necessary documents   
• Coordinate in scheduling appointment with Employment Advisors

• Create and maintain accurate, up-to-date client files according to Employment Ontario guidelines
• Ensure timely, accurate case management files are entered in the Employment Ontario Case Management System (EOS CAMS) 

• Prepare client files for all new registered clients
• Provide administration support services to the Employment Services Department and other departments as required
• Prepare funding requests for the Employment Advisors such as start-up, reimbursement, and purchase of training to the projects department
• Provide coordination of job training workshops, including Food Handers, First Aid & CPR, Mental Health First Aid, and WHMIS
• Take minutes during the meetings, at the Employment Services Department and at the Annual General Meeting
• Provide reception relief as required

Qualifications

• Minimum of Community College certificate related to office administration
• At least 2 years of experience providing administrative support to professional staff
• Good knowledge of the GTA Indigenous community and the employment and training needs and aspirations
• Excellent computer skills and knowledge of software applications including word processing, database management and Internet technologies
• Empathetic and compassionate nature
• First Nations, Métis or Inuit background

Attributes 

• Client-service orientation
• Proven ability to maintain confidentiality
• Detail oriented
• Accuracy
• Flexibility
• Excellent judgment
• Ability to work independently and contribute to a team environment
• Excellent communication skills, both written and verbal
• Problem solving skills
• Excellent multi-tasking, project management, organizational and time management skills
• Reliability and punctuality

First Nation, Métis and Inuit applicants are encouraged to apply and asked to please self-identify on their cover letter.

Please submit your cover letter and resume via email in MS Word format to:

Human Resources:  hrjobs@miziwebiik.com

** Deadline: June 27, 2025 at 4PM**

We thank all applicants for their interest; however, only those selected for an interview will be contacted.  No phone calls please

 If you are invited for an interview and require access accommodation, please let us know in advance so that we can make adequate arrangements.