Vibe Arts | Coordinator Of Indigenous Programs

Coordinator Of Indigenous Programs

Vibe Arts is seeking a part time Indigenous Program Coordinator to support our existing Northern Ontario Programming and newly funded Indigenous arts mentorship expansion in Toronto. This initiative builds on a proven northern Ontario model, connecting established Indigenous artists from the north with emerging Indigenous artists in Toronto to co-design and deliver land-based, culturally grounded arts programming for children, youth, and families.

This is a hands-on role at the heart of the program. Reporting to the Manager of Indigenous Programs, you’ll also work closely with the wider Vibe program team. You’ll keep the day to day work moving: coordinating programming in Toronto schools and community hubs, supporting the Toronto artist cohort, and making sure artists, Elders, and partners feel welcomed and well cared for throughout the three year grant term.

Vibe Arts is not an Indigenous-led organization. We’re looking for someone to bring their knowledge, relationships and lived experience to our Indigenous programs.

What you’ll do

Program Coordination & Delivery

• Coordinate scheduling, logistics, materials, and site needs for land-based, culturally grounded programming for children, youth, and families in Toronto
• Develop and maintain partnerships with Toronto schools and community hubs, with support from the Manager of Indigenous Programs
• Be present at program sessions to support artists, participants, and site partners
• Track program bookings, attendance, and activity in Vibe’s systems (Salesforce and Asana)
• Support with Vibe’s general programming when needed 

Artist Cohort Support

• Support the recruitment and selection of 6 emerging Toronto-based Indigenous artists per year, including outreach, application intake, and scheduling selection conversations with the Advisory Circle
• Act as the support contact for cohort artists, keeping communication clear, timely, and relational
• Coordinate cohort gatherings and mentorship sessions between Northern Ontario artists and the Toronto cohort, both in person and virtually
• Prepare artist agreements, contracts, and honoraria for review by the Manager

Program Support

• Coordinate Elder advisor visits, including travel, accommodation, honoraria, and appropriate protocol and offerings
• Schedule meetings, prepare materials, and keep notes and follow ups organized
• Coordinate travel and logistics for visiting Northern Ontario artists

Community Relationships & Communications

• Support relationships with Indigenous community organizations, artists, and cultural workers in Toronto
• Draft program communications, outreach materials, and content for social media in collaboration with the Vibe team
• Represent the program at community events and partner sites as needed

Evaluation & Reporting

• Gather program data and culturally grounded evaluation materials, such as story-sharing, artist reflections, and community feedback
• Organize program documentation, including photos and video, with appropriate consent
• Compile information to support the Manager with OTF reporting
• In Year 3, help gather and organize what’s been built so others can learn from it

What you’ll bring

• Experience working with Indigenous communities, organizations, or artists in a culturally safe, respectful, and reciprocal manner
• Grounded in Indigenous community life in some way, whether through your own practice, relationships, cultural work, or lived experience in an urban and/or northern Ontario context
• 1 to 3 years’ experience in program coordination, arts administration, community programming, youth work, or a related field. Consideration given to lived experience and community knowledge
• Strong organizational skills and the ability to manage multiple timelines, logistics, and relationships at once
• Experience working with children, youth, and families in schools or community settings is an asset
• A personal arts practice or experience working alongside artists is an asset
• Knowledge of or connections within Toronto’s Indigenous arts community and/or Northern Ontario Indigenous arts networks is a strong asset
• Comfortable with everyday digital tools (email, shared drives, spreadsheets); experience with a database such as Salesforce is an asset
• Comfortable working in a hybrid environment within a small nonprofit team
• Clear, warm communication skills, with the diplomacy and empathy to build trust with artists, Elders, families, and partners

Your work environment

• Part time, 18  hours per week, with flexibility on scheduling
• Compensation: $27.00 per hour
• Hybrid work environment with regular in-office presence and in person time at program sites across Toronto
• Regular evening and weekend availability may be required for program events, artist cohort gatherings, and Elder visits
• Occasional travel to Northern Ontario may be required
• A Criminal Record Check with Vulnerable Sector Screening is required upon hire

This position is seeking candidates who identify as First Nations, Inuit or Métis. Candidates from these communities who wish to be considered must self-identify. We thank all applicants for their interest. Only those selected for an interview will be contacted.