Cross Circle Initiatives Coordinator

Cross Circle Initiatives Coordinator - Job Posting

New Position

Compensation: $52,460

Part-time role is prorated

Hybrid role located in Scarborough 

1 role: full-time, 12-month contract (Per week: 4 days in-person / 1 day from home)

1 role: part-time, 6-month contract (20 hours)

THE OPPORTUNITY

Join us as our Cross Circle Initiatives Coordinator, a role that works across different areas of our operations to bring people, information and activities together.

This newly created unique opportunity is for someone who enjoys working across teams, building relationships, organizing complexity and helping good ideas move forward.  You will work alongside staff and managers across The Storefront to support projects and initiatives, connect related areas of work, coordinate follow-through and help teams organize information so they can learn from our work together.

The role is intentionally varied.  Your work will shift throughout the year based on our project, seasonal priorities, community activities and emerging opportunities.  Some days may involve coordinating a cross-team initiative or community event; others may involve bringing together information, preparing a project update, organizing a meeting or helping staff connect around a shared priority. 

Deeply rooted in the Kingston-Galloway/Orton Park community of East Scarborough, for 25 years, The Storefront has been working with grassroots leaders, organizations and institutions to improve social, economic, and environmental conditions for the residents who live in East inner-suburban communities.

We are committed to continuing to foster a healthy and value-based work culture. This is what some of our staff had to say about the organizational culture at the East Scarborough Storefront:

• "I'm encouraged to bring my whole self to work."
• "My supervisor and team encourage me to take breaks and utilize my Personal Days to prevent burnout.”
• "The Storefront prioritizes empathy and a people-first approach - this makes me feel like there's a safe space for honesty and openness at work."
• “We have a diverse staff group and have persons from all walks of life.”

The Storefront is a project on MakeWay’s shared platform (see organizational context below).

ABOUT YOU

You are someone who notices connections: between people, projects, ideas, information and opportunities.  You enjoy sharing what you notice, helping others connect, and supporting coordination across different teams and areas of work.

You are curious, organized and thoughtful.  You ask questions, pay attention to how different activities relate, and help make information accessible and useful to others.

Reporting to the Co-Director, Internal Strategy & Operations, you will work alongside staff and managers across The Storefront to coordinate assigned projects and initiatives, sharing relevant information and observations, and support collaboration around established priorities.  You will help make connections visible so the appropriate staff and managers can consider them and determine any next steps.

You’re the ideal candidate if you have the following:

Experience & Education

• Post secondary education or 5 year equivalent work/educational experience in project coordination, community development, administration, communications, nonprofit work or a related field.
• Experience coordinating projects, initiatives, events, community activities or other collaborative work. 
• Experience working across teams, departments, organizations or community partners.
• Experience organizing information, maintaining records or using tools to support project coordination and follow-through. 
• Experience supporting community outreach / engagement, including connecting newcomers and other residents with relevant programs, activities, services or community resources, is an asset.
• Experience working  in a nonprofit, community-based or public sector environment is an asset.

Skills

• Strong organizational skills and ability to coordinate multiple priorities, timelines and activities.
• Clear written and verbal communication, including the ability to share information clearly and prepare concise written materials.
• Ability to build positive working relationships with people across different teams, roles and areas of work.
• Strong follow through and ability to keep track of details, commitments and next steps.
• Ability to recognize connections between activities, identify opportunities for collaboration and bring relevant information to the attention of others.
• Ability to organize information so that teams can review, discuss and learn from it together.

• Proficiency with Google Workspace and other digital tools used for project coordination and information management.
• Ability to handle participant information and confidential records carefully, follow established procedures, and seek guidance when unsure about the appropriate collection, access, use or sharing of information.

Approach

• Takes initiative by asking questions, noticing connections and sharing relevant observations, while seeking guidance when direction or decisions are needed.
• Adapts to changing priorities while remaining thoughtful about commitments, capacity and the needs of others.
• Approaches collaborative work with humility, care and a commitment to equity,  anti-racism, inclusion and community-centered approaches.
• Aligns with The Storefront’s Connected Community Approach
• Lived experience of poverty, racialization, or other forms of marginalization considered an asset.

KEY RESPONSIBILITIES

Project & Initiative

• Support the implementation of projects, initiatives, community engagements, workshops and events, including timelines, logistics, communications and deliverables.
• Coordinate activities that involve multiple teams, partners or areas of work.
• Help move assigned initiatives forward by coordinating tasks, people, information and follow-up.
• Support staff to clarify timelines, next steps, dependencies and responsibilities for assigned work.
• Track progress and follow up on outstanding actions and commitments.
• Identify connections between related activities, resources or approaches, and share  these with the appropriate staff or manager.
• Support special projects and operational initiatives as priorities evolve throughout the year.
• Participate in community tables, meetings and other external activities connected to assigned work, as appropriate.
• Support coordination with community partners to help connect their contributions, expertise and activities with assigned projects and programming.
• Support with outreach and engagement activities connected to assigned projects and initiatives, including sharing information with newcomers and other residents, partners, local organizations, and helping coordinate participation in programs, workshops and community activities.

Cross-Team Connections & Communication 

• Build collaborative relationships across circles and develop an understanding of how different areas of The Storefront's work connect.

• Share relevant information, opportunities, resources and emerging themes across teams.
• Help connect staff who may benefit from working together, sharing information or coordinating related activities.
• Surface potential connections and opportunities for collaboration across projects and teams and bring them to the appropriate staff or manager.
• Support the flow of relevant information between staff, circle managers and Co-Directors.
• Prepare concise summaries, updates and other materials to support coordination, shared learning, and planning by the manager responsible.
• Help ensure that relevant information and follow-up from cross-team activities reaches the people who need it.

Information, Data & Learning

• Work with staff to identify and organize information needed to support assigned projects and initiatives.
• Collect and organize information from staff, partners and project activities to support planning, learning, evaluation and reporting.
• Maintain project-related trackers, participant information and other records needed for project delivery and follow-up.
• Organize information in ways that make it easier for teams to review, discuss and make sense of their work together.
• Support teams to document activities, outcomes and learnings, and bring forward questions or observations that may be useful for collective reflection and planning.
• Record and maintain participant information required for assigned projects, including information specified by funder reporting requirements, in accordance with applicable privacy, confidentiality, consent and information-management procedures.

Coordination & Administrative Support

• Provide coordination and administrative support connected to assigned projects, initiatives and team priorities.
• Coordinate meetings by scheduling participants, booking spaces, preparing agendas and materials, taking notes, documenting decisions and supporting follow-up.
• Maintain shared calendars, project timelines, trackers and other coordination tools where required.
• Support procurement, logistics, registration, participant communications and other administrative tasks connected to assigned work.

ORGANIZATIONAL CONTEXT

The Storefront is a project on MakeWay’s shared platform. MakeWay Society holds full legal and fiduciary responsibility for the work of The Storefront and delegates responsibility for the vision and community based priorities and strategies to The Storefront Steering Committee and Director; the selected candidate will be an employee of MakeWay.

MakeWay is a national charity and public foundation with a goal to enable nature and communities to thrive together. We do this by building partnerships, providing solutions, grants, and services for the charitable sector across the country.

Our offices are open to serve the community and therefore this is a hybrid role; currently we develop a monthly schedule which allows all of our staff to work in the building.  When staff are not scheduled to be in the building, they work from home.

For more information about The Storefront and MakeWay, please visit: www.thestorefront.org

https://makeway.org/solutions/shared-platform/

HOW TO APPLY:  Candidates can apply by sending the following to recruitment@thestorefront.org

• 1 page cover letter on the skills and experience that you bring to this position
• Your resume

Please use the appropriate email subject line for the position are you applying for:

• Full-time, 12-month contract: Cross Circle Initiatives Coordinator (Full Time)
• Part-time, 6-month temporary contract: Cross Circle Initiatives Coordinator (Part Time)

Hiring Process:

Full-time, 12-month contract position:

• Posting closes: Thursday, November 5
• Group Screening: Monday, November 9 
  • Selected candidates are invited to attend an in-person group screening

• In-person Interviews: Monday, November 16
• Following the interview, candidates may be asked to complete a written assessment

Part-time, 6-month temporary contract:

• This position will be filled as soon as possible.  Applications will be reviewed on an ongoing basis, and candidates may be contacted before the posting closes.

As part of our commitment to a transparent hiring process, please know that artificial intelligence (AI) is not used to screen, assess, or select candidates for this position.  All applications will be reviewed and evaluated by members of the hiring team.

MakeWay and The Storefront are strongly committed to creating a diverse and equitable workplace reflective of the community; we welcome and encourage applications from Black and Indigenous people, as well as other racialized and equity deserving groups.  We are proud to be an equal opportunity employer.

We will provide accommodation during all steps of the hiring process, upon request, to applicants with disabilities. Please advise us if you need any accommodation.