Events + Outreach Administrative Trainee

Contract: April 1, 2026 - March 26, 2027 (35 hours/week)

Compensation: $23.15/hour

Location: Remote with some in-office time in Toronto

Application Deadline: Sunday, March 1, 2026 at 11:59pm

The Events + Outreach Administrative Assistant reports to the Operations Manager. Working closely with the Operations Manager and the Events + Outreach Coordinator, the Events + Outreach Administrative Assistant is responsible for assisting in planning, coordinating, and executing events at the imagineNATIVE Film + Media Arts Festival as well as communicating and coordinating with community groups, schools, and organizations that wish to host or offer opportunities to present imagineNATIVE activities and initiatives. The Events + Outreach Administrative Assistant will act as a front-facing representative of the organization and will promote imagineNATIVE programs and opportunities to diverse communities in a professional and positive manner.

Events Responsibilities

• Assist with the ticketing, crowd control, setup/teardown, etc. of in-person Festival Events
• Send invitations for events and track RSVPs
• Assist in organizing artist assets, contracts and invoices, headshots and biographies
• Retrieve accessibility information from venues for the Accessibility Coordinator and Accessibility Website Page
• Assist with reaching out to artists, vendors, and venues for quotes
• Assist with in-person ticket sales and registration for special events
• Communicate effectively with artists, venue staff, and attendees
• Research, connect and attend other like events for work purposes
• Assist with the creation of internal volunteer requests, and coordinate Event Volunteers to assure the smooth running of in-person events
• Be present and available for all assigned in-person events presented by imagineNATIVE
• Experience and/or willingness to learn equipment and technical aspects of live events
• Write a post mortem report of the Festival
• Complete other tasks as assigned

Outreach Responsibilities

• Communicate with Indigenous and non-Indigenous events, educators, schools, art organizations, and businesses with the intent to encourage groups to learn about imagineNATIVE
• Working with Google Sheets, Google Docs, and monday.com
• Data entry, information gathering and organization of files, materials, and documents
• Initiate and organize outreach events/activities, assuring appropriateness and encouraging community engagement
• Working interdepartmentally to acquire assets for outreach campaigns
• Assisting with the imagineNATIVE Tour Program as requested by management
• Additional tasks as required

Additional Details

• Must be available to work occasional overtime during and in the lead-up to the dates of the imagineNATIVE Film + Media Arts Festival
• Position requires work-from-home capabilities with reliable internet with some in-office time at the imagineNATIVE offices located in Toronto

How to Apply

Potential candidates must be First Nations, Inuit, or Métis and reside within the GTA. Must be registered or eligible to register with Miziwe Biik Aboriginal Employment and Training. Non-registered candidates can contact reception@miziwebiik.com to set up an appointment.

Submit your cover letter and resume to employment@imagineNATIVE.org with the subject "Events + Outreach Administrative Assistant." Should you require any accommodations in the application process, please contact employment@imagineNATIVE.org.