Festival Coordinator

Luminato Festival transforms the people, places, and possibilities of Toronto with extraordinary art experiences. Every June we present bold, playful, and of the moment art for all to enjoy. Distinctly Toronto, proudly Canadian and totally Global, we welcome the world to explore our streets, stages and stories.

The Role: FESTIVAL COORDINATOR

We are looking for an experienced and organized administrator to join our Programming and Production Team. In this role, you will have an opportunity to directly impact the growth and culture of the company by supporting the producers who bring the projects to life

Functional Area: Programming and Production

Role Type: Administrative

Salary: $60,000 PA

Start Date: As soon as possible

Roles and Responsibilities: 

Act as primary administrative support to the Programming & Production department including but not limited to:

Contract drafting, coordinating, reviewing and execution

Submit all departmental purchase orders, credit card requisitions and payment invoices for approval

Work with the Finance team to ensure payment procedures are streamlined and communicated clearly to programming & production teams

Support the planning and onboarding of seasonal festival staff
Maintain internal project and information management systems

Work with the Programming & Production team to ensure that all departments are working with updated program and project information

Create, maintain and disseminate production and presentation schedules, providing daily updates to staff during the festival

Track venue information and availability across the city and coordinate holds as required for festival programming

Act as team point person for software and functional IT systems (e.g. Microsoft 365,
Project Management and/or Customer Relationship Management programs)

Provide planning, on-site and logistical festival support as needed

Track and maintain storage and production supply inventory, overseeing any festival-related logistics plus rental/loan inquiries

Co-ordinate production-related transport requests and pick-ups/drop offs at the Luminato office and storage unit when required

Assist orderly setup, strike and storage as required
Assist producing on individual projects when possible or required



What You Must Have:

3 years of relevant experience

Highly organized with excellent attention to detail

High proficiency in Microsoft 365 (namely Outlook, Office, SharePoint, Teams) and comfort learning new technology and applications

Keen desire to implement efficient systems for working

Ability to work collaboratively and proactively solve problems in a fast-paced environment

Excellent verbal and written communication skills

Interest in and enthusiasm for the arts



It Would Be Nice If You Had:

Previous arts, non-profit and/or festival experience

Previous experience working with budgets and accounts coding

G-Level Driver’s License



Why Luminato Festival?

● Commitment to your development and growth. Regular internal trainings in topics such as antiracism, disability awareness and leadership as well as self-led professional development opportunity support.

● Great culture. We strive to create a supportive and understanding environment at Luminato. Our work environment is relaxed, and our hours are flexible, outside of the expectation to be online/ available between the hours of 10am and 3pm.

● Work-life Balance. Many employee-led social and wellness initiatives that all staff are encouraged to participate in. You will receive a minimum of 15 vacation days per year with added time off around the holidays, as well as sick days, personal days and spiritual days.

● Hybrid work environment. Luminato operates in a hybrid work environment with office space on the 4th floor of the TIFF Lightbox, 350 King Street West. Our office is transit accessible, comfortable, and has a great view of the city! We require a minimum of 2 days in the office.

● Incredible Team. We have a dynamic, resourceful, talented, and collaborative team here at Luminato. We are a small but mighty team who are constantly finding new ways of working together and supporting one another to achieve our organizational and personal goals.
Want to hear more? Visit our website and learn more about our team.


How to Apply: Please send your resume and cover letter in one PDF addressed to resume@luminato.com, subject line: Festival Coordinator by June 5th at 5 pm.
Please ensure your name is included in the PDF name.


We thank all applicants, however, only candidates selected for an interview will be contacted.
Luminato Festival is an equal opportunity employer and encourages all qualified individuals to apply.
Should you require accommodation during the assessment process, Luminato will work with you to meet your needs.