Finance Administrator

Finance Administrator-Part Time for charitable foundation client, downtown Toronto.    
    
Marberg Job Number: 2870.
Job Type: Temporary.
Initial Term:  Mid October for approximately 6 months.  
Existing Vacancy: Parental leave coverage.
Target Compensation:  From $25 per hour, with some flexibility according to experience.
Regular Work Hours:  From 9 a.m. to 5 p.m. with one hour unpaid lunch break, Mondays and Wednesdays (14 hours per week).  Additional paid hours occasionally required according to client business need.
Work Location: 100% onsite at client's downtown Toronto office.  
Position Reports To:  Executive Director.

Responsibilities Summary:    
Work closely with Executive Director to support effective administration of organization's finance and business operations.

• Work with external accounting firm to ensure all revenue and expense materials are delivered to ensure timely financial reporting.
• Prepare and code invoices for submission to the bookkeeper for weekly processing.
• Generate reports from donation portals and prepare them for entry into Salsa Engage CRM system.
• Regularly organize and maintain finance folder by uploading reports, statements, and relevant documentation.
• Support Executive Director with research, analysis and reports required for donors and partners.
• Support the Executive Director with preparation of Board support materials and documentation.
• Day-to-day office administration, including receiving and processing mail, email and telephone inquiries, filing and word processing and spreadsheet maintenance.
• Additional administrative, financial processing and customer service responsibilities as required.

Qualifications:    
Education: Post secondary education in Business Administration, Financial Administration, Accounting, or similar discipline.
Preferred Work Experience:  Approximately 1+ years of experience in office administration, accounting/financial administration and customer service.
Preferred Sector Experience:  Demonstrated knowledge of Indigenous Worldviews through lived experience.

Technical and Language Skills Requirements:    

• Proficiency in MS Office Suite including Excel, Word and Outlook (will be tested). 
• Strong alpha numeric data entry skills (will be tested).
• Proficiency with QuickBooks Online an asset (may be tested).
• Working knowledge of bookkeeping practices and principles (may be tested).
• Familiarity with Salsa Engage or similar donor relations software an asset.
• Strong English language skills including business writing skills and conversational skills suitable for a diverse range of audiences. Professional telephone manners.
• Verbal fluency in additional language(s) an asset.

Task -Based Qualifications and Additional Attributes:     

• A results-oriented professional who can synthesize and summarize information, track and manage multiple deadlines, and work independently while also being a positive and collaborative team member.
• Passion for creating streamlined systems and organizational files.
• Previous experience in a charitable organization or similar environment working with a small team.
• Punctual, responsible, and reliable.  Demonstrated record of professional conduct and character.
• Focused and able to work effectively with minimal direction and supervision, to prioritize tasks effectively, and to manage volume targets and due dates.
• Pleasant and courteous.  Demonstrated commitment to client service and professional representation of the organization.  
• Proven ability to professionally handle confidential information and exercise good judgement in the interpretation and application of instructions and organization policy.
• Superior attention to detail, and organized, methodical approach to completion of tasks.
• Demonstrated ability to work well both independently and collaboratively, and liaise effectively with a wide and diverse range of internal and external stakeholders.
• Demonstrated successful experience of prioritizing work, making decisions and communicating with others within a values framework of respect, equity, anti-racism, diversity and inclusivity.

Additional Requirements:    

• Must be legally entitled to work in Canada, providing satisfactory documentation upon request.
• Ability to work 100% onsite, abiding by organization health and safety policies.
• Ability to promptly provide qualified employment references upon request who are available to speak with either Marberg or Marberg's client.
• Ability to declare personal Non-Conflict of Interest in execution of assignment responsibilities.
• Provision of certification of AODA and OHSA online training course completion prior to assignment start.
• Additional satisfactory Background Checks, Technical Skills Evaluations, Interpersonal Skills Assessment, and Employment References as required.

Application Notes:

Marberg is committed to supporting workplace diversity and inclusivity, to reflect the demographic profile of all Ontarians. Applications are encouraged from equity seeking groups including people of colour, Indigenous people, individuals with disabilities, and people from the LGBTQ2S community.