Finance and Administration Clerk

Consider this opportunity with the Toronto East Detention Centre where you will provide a variety of clerical, financial and administrative services and program support for the institution.

NOTE: This position will require you to physically report to the workplace located at 55 Civic Road in Scarborough to perform the duties of the job.

About the job

In this role, you will:

• Process all financial transactions, including accounts payable, purchasing, offender trust and revenue
• Maintain the offender trust accounts, unclaimed funds accounts, and petty cash
• Review and reconcile receipts and reimbursements, expense and travel claims, and ensure payments and claims are processed through the Integrated Financial Information System (IFIS) in a timely manner
• Assist in the preparation of information for budget status reports, forecasts and statistical reports
• Review, maintain and reconcile P-card statements, maintain inventory and equipment records
• Ensure record retention schedules comply with ministry standards

What you bring to the team

Business and Financial Knowledge

• You have demonstrated knowledge of administrative, accounting and financial policies and processes.
• You have an understanding of financial systems and data bases.
• You have an understanding of trust account procedures to process and reconcile records or documentation.

Analytical and Reasoning Skills

• You can verify financial information with strong attention to detail.
• You are able to demonstrate tact and diplomacy to resolve account discrepancies or complaints when dealing with confidential information.

Administrative and Financial Skills

• You have strong accounting, financial and arithmetic skills to process and code invoices, prepare monthly budgets, reconcile monthly financial statements and prepare journals.
• You have proven administrative skills to provide a wide range of administrative support (e.g., purchase office supplies, process mails, assist with filing and records management).

Communication Skills

• You can communicate effectively and explain accounting procedures.
• You have proven ability to use judgement to determine proper responses to client inquiries.
• You can prepare a variety of correspondence, including letters and memos.

Computer Skills

• You are proficient with computer applications, and you can use email, Internet, MS Word and Excel and financial spreadsheet software.
• You have proven data input and word processing skills.