Indigenous Executive Assistant - Hybrid

Indigenous Executive Assistant 
This position is intended for candidates who identify as First Nations, Inuit or Metis.  Candidates from these communities who wish to be considered must self identify.
Location: London, ON area

Remote with occasional travel and in-person

Salary Range $60,000 - $75,000
Our client is looking for a superstar! 
Our client is not your average Ad Agency, they’re a high-caliber, gutsy team smashing stereotypes and creating impactful campaigns that unite Indigenous and non-Indigenous worlds. As the Executive Assistant to the Partner and Chief Strategy Officer, you’ll be the right-hand powerhouse helping amplify our voice, streamline our processes, and keep the team running smooth and in sync.

 What You’ll Do

• Keep the Rhythm: Manage the CSO’s schedule with ninja-like precision, ensuring every meeting, event, and deadline flows seamlessly.
• Master the Tools: Use your Canva skills to create polished presentations, reports, and other visually impactful materials that wow stakeholders.
• Own Organization: Manage projects and tasks with Monday.com, keeping everything on track and everyone in sync.
• Coordinate Like a Pro: Act as the central hub for internal and external communications, making sure nothing gets lost in translation.
• Support Strategy: Assist with research, data organization, and preparation of materials that drive big-picture decisions.
• Discretion and confidentiality (you’ll be trusted with sensitive information).
• Stay Ahead: Anticipate needs, solve problems proactively, and keep the CSO operating at peak performance.
• Shape the Game Plan: Support in developing Client Scopes of Work (SOWs) that set projects up for success.
• Keep the Numbers Tight: Support the management of the monthly Client Budget Control Reports (BCRs), ensuring every dollar is tracked and nothing slips through the cracks.
• Run a Smooth Operation: Work closely with the CSO on annual and campaign budget planning, no surprises, just strategy.
• Keep the Wheels Turning: Partner with Finance to open and close projects seamlessly, keeping the backend as sharp as the front-end strategy.
• Stay on Top of the Playbook: Monitor job activity and costs like a hawk, flagging any budget shifts before they become surprises.

Who You Are

• A detail-obsessed multitasker with the ability to balance competing priorities effortlessly.
• Experienced with Canva (think more Van Gogh, less Paint-by-Numbers).
• Fluent in Monday.com, making you a project-management whisperer.
• A top-notch communicator with excellent written and verbal skills.
• Proactive, resourceful, and a step-ahead thinker, you’re the person who spots the potholes before anyone trips.
• Comfortable working in a fast-paced, high-energy environment, keeping up with a bold and irreverent leadership team.

Why You’ll Love working there

• Flexibility: Work how and where you work best, results matter more than location.
• Impact: Be part of an agency that’s driving real change and bridging worlds.
• Growth: Opportunities to learn, grow, and level up your skills while working alongside top industry leaders.
• Culture: Join a team that values humor, creativity, and bold ideas just as much as hard work.

Submissions accepted until March 10, 2025
**We thank all applicants for applying, however only those considered for an interview will be contacted directly**
Spirit Omega is committed to a diverse and inclusive workplace. We welcome applications from anyone, including members of Indigenous peoples, Women, visible minorities, persons with disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities.
Looking for more opportunities? Check out our website at jobs.spiritomega.com