Indigenous Initiatives Administrative Assistant

Length: 3 Month Contract

Location: Toronto/Hybrid 2-3 days per week in office

Rate: Up to $25/hour

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Hays Specialist Recruitment has partnered with a crown corporation based in Toronto, ON. We are currently hiring an Indigenous Initiatives Administrative Assistant to join their team for a 3 month contract. This candidate will be required to work full time hours and start immediately. The Equity, Diversity and Inclusion team leads the organization in intentionally prioritizing equity of access, experience, and outcomes for employees and with our partners, to promote a sense of belonging that represents and reflects the needs of the communities we serve. This role is responsible for providing general administrative support to the Indigenous Relations (IR) team.

What You Will Do:

• Provide administrative assistance in support of business initiatives, programs, processes and projects including managing calendars, setting up engagement appointments and coordinating
• meetings to ensuring appropriate information is provided ahead of time
• Provide administrative support to respective team(s); including preparation, review, processing and distribution of correspondence, meeting minutes, presentations and reports.
• Prepares and processes various documents/statistical summaries/reports requiring the assessment and analysis of data. Drafts correspondence, composes communications and routes or answers correspondence.
• Monitor and update data entry/database and web-based records to support time sensitive reporting.
• Ensures that the tracking and following up of requests is maintained and deadlines are met.
• Proofread documents for accuracy and completeness
• Operates various office equipment and computers utilizing a variety of desktop applications and corporate systems. Prepares presentation material utilizing detailed layout and formatting
• Maintains continuous awareness of departmental matters, departmental administrative systems and procedures, organization structures in the division, and major activities in order to provide effective administrative assistance
• Assist in the development and implementation new tools and methods for the continual improvement and efficiency of practices and processes.

Who We're Looking For:

• 2+ years of experience as an administrative assistant or in a related role
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong organizational skills with the ability to multitask and prioritize tasks effectively
• Candidates who self-identify as indigenous is an asset
• Excellent written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information with discretion