OPPORTUNITY TYPE: Full-Time, Fixed-Term Contract
EMPLOYMENT PERIOD: February 10 – May 9, 2025
REPORTS TO: Social Media and Marketing Manager
APPLICATION DEADLINE: On a rolling basis
JOB DESCRIPTION
The Marketing Coordinator works with the Social Media and Marketing Manager and the wider Communication Department to actively promote Hot Docs Festival’s programming and initiatives. The position oversees the production of advertising and marketing collateral, tracks and fulfills cross-promotional and co-presentation agreements and conducts outreach to public audiences. In addition, they will assist in creating and issuing organizational ebulletins and support the Marketing and Social Media Manager in wider marketing activities.
KEY RESPONSIBILITIES
- Oversee the production and delivery of print and digital advertising assets and marketing collateral, including posters, signage, slides etc. while working closely with a designer;
- Ensure the acknowledgement of sponsors, public partners, and funders as well as the fulfillment of promotional benefits;
- Solicit, track, and deliver on cross-promotional partnerships, co-presentations, and other joint programming activities;
- Assist in the creation and deployment of sales ebulletins, working with the wider Communications team to craft offers, schedule and build e-communications, and segment mailing lists;
- Manage updates to industry outreach lists and draft and issue communications to promote industry activities, including Hot Docs delegate registration, in collaboration with Communications Manager;
- Meet deadlines set out in the communications critical path, the social media content calendar, and Festival production schedule;
- Assist with departmental administrative and reporting activities;
- Perform other duties and assist with special projects as assigned.
QUALIFICATIONS
- Post-secondary degree in Marketing and/or Communications, or another related field;
- 1-3 years of experience coordinating marketing and/or communications initiatives in the non-profit arts sector;
- Proficiency in using graphic design software (e.g., Canva and Adobe Creative Cloud) and collaboration tools (e.g. Aansa);
- Experience in building and deploying email newsletters and e-bulletins;
- Basic knowledge of HTML for email customization;
- Familiarity with customer relationship management (CRM) systems and email marketing tools;
- Experience working with designers and printers an asset;
- Strong proficiency in MS Office.
APPLICATION
Please submit your application using this Jotform form.
Deadline: On a rolling basis.
No phone calls, please.