PROCUREMENT SPECIALIST

CreateTO is shaping Toronto’s future through impactful real estate solutions. A City of Toronto agency, CreateTO works collaboratively with internal stakeholders, external partners and community members to create more livable, sustainable and inclusive communities. CreateTO is here to increase the social, cultural and economic value of our city’s $27-billion real estate portfolio, ensuring positive impacts for residents and a bright future for Toronto. If you’re passionate about contributing to the best use of one of North America’s largest and most valuable real estate sportfolios, we’d love to have you on the team.

THE OPPORTUNITY

This position is responsible for providing strategic procurement support to the internal and external stakeholders/business partners to ensure simplified, cost effective, and strategic procurement outcomes.

PRINCIPAL FUNCTIONAL RESPONSIBILITIES

Provide end to end guidance and support on a variety of procurement processes such as Request for Quotations (RFQs), Request for Proposals (RFPs), and Request for Supplier Qualifications (RFSQ)

• Provide procurement-related services in a fast-paced high-volume environment and assist in the overall service delivery
• Prepare and issue procurement documents, memos, pricing spreadsheets, reports, presentations, and other correspondence as needed
• Set up and participate in phone or video conference calls using conference bridges, Zoom, Webex or other similar tools
• Prepare Purchase Orders, maintain procurement records and generate meaningful reports from the Purchase Order system as needed
• Consult with client/end user groups to source, create and maintain Approved Service Provider (ASP) Rosters for various services
• Manage responses from suppliers and respond to all inquiries as needed. Communicate the selection of the awarded Respondent internally and externally
• Facilitate the debriefing process for unsuccessful RFP respondents when requested

CANDIDATE ATTRIBUTES

• An undergraduate degree with CPPB or CSCMP designation desired or equivalent experience

• Good understanding and knowledge of public procurement principles, methods and practices

• Minimum 2 years of relevant work experience in procurement, strategic sourcing and supplier management, preferably in a government organization

• A creative thinker able to take direction with a good understanding of business needs

• Ability to work remotely from home for the foreseeable future

• High attention to detail, demonstrated ability to produce high quality work

• Excellent co-ordination, prioritization and analytical skills necessary for an often-changing environment, to achieve stated goals and objectives

• Strong verbal and written communication skills Good interpersonal skills and the ability to exercise good judgment, tact and discretion

• Ability to work with highly confidential information in a mature and professional manner

• Can work effectively and make decisions in an environment with shifting demands and change

• Experience with electronic Purchase Order Systems and Microsoft Office tools

RELATIONSHIP RESPONSIBILITIES

• Works collaboratively and develops and maintains good working relationships within CreateTO
• Develops and maintains effective and positive working relationships with various City departments and agencies as well as external contacts, City Councilors, service providers, financial institutions, professional organizations, and clients
• Develops and maintains positive relationships with community groups and stakeholders in the City of Toronto

With a highly engaged team, CreateTO scores well above benchmarked organizations in terms of its employees’ passion, commitment, diversity and pride. As part of the organization’s Strategic Plan 2023-2027, “Inspire internal success” was named as one of five priority objectives.

CreateTO wants its team to reflect the city we represent, and we strive to provide an inclusive workplace that promotes and values diversity in age, gender identity, race, sexual orientation, physical or mental ability, ethnicity, and perspective, all of which are proven to build better companies. Our goal is to create an environment where everyone, from any background, can do their best work and be themselves.

We provide equitable treatment and accommodation to ensure barrier-free employment in accordance with the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act. Candidates can request accommodation related to the protected grounds at any stage of the hiring process.

Interested and qualified candidates are required to submit their resume and cover letter before September 26, 2025. This posting is for an existing vacancy. Submissions that don’t include the requirements noted above will not be considered. Only those individuals selected for an interview will be contacted. No agencies at this time please.

For more information on CreateTO, please visit our website at www.createto.ca.

Please note that this is a hybrid working environment.