Rentals & Events Coordinator Trainee

About Us

Beaches Sandbox is a charitable organization located in an accessible and environmentally friendly building in the Beaches neighbourhood in Toronto. The organization provides programs, workshops, and events for people of all ages, abilities, and backgrounds. At Beaches Sandbox, everyone is welcome to create, connect and have fun!

Want to have a direct impact in the community? This is your chance!

REPORTING TO: Sr. Manager, Programming

KEY RELATIONSHIPS: Executive Director, Sr. Manager of Marketing & Development

Guest Relations Manager, Front Desk Associate & Coordinators, Facilitators, Volunteers

DETAILS OF EMPLOYMENT: $22/hr, Full-Time

TERM: April 1, 2025 – March 31, 2026 (with strong possibility of extension)

Please Note

This position has been developed in partnership with Miziwe Biik Aboriginal Employment and Training. Only candidates from a First Nation, Métis or Inuit background will be considered. As part of the application process, you will be asked to register with Miziwe Biik.

About the Role

Reporting to the Sr. Manager, Programming, the Rentals & Events Coordinator Trainee position will work collaboratively across the organization to offer exceptional customer service, support for rental contracts and support for event project management. This position will work with the core team to support process improvements and create a fun, inclusive and helpful culture.

Please note that this is an in-person position, with some flexibility for hybrid at specific points in the year.

Key Responsibilities:

Rental Administration

• Contribute to the development and implementation of a rental sales strategy
• Updating information in the internal calendar and contract software for rentals & events
• Implement established processes for rental agreements
• Communication and scheduling needs of each rental agreement
• Providing support to rental organizations
• Reconciliation of rentals

Event Assistance

• Assistance in planning, implementation and reporting for events
• Day-of set-up and tear down of events, and hands-on support during events
• Contribute to programming and operations discussions
• Provide feedback for process improvements
• Other duties as assigned

What we are looking for:

• Relevant experience with event coordination
• Knowledge of basic administration duties and contracts
• Enthusiastic and energetic personality with client service focus
• Excellent communication and interpersonal skills with the ability to maintain strong relationships with visitors, staff, volunteers and other stakeholders
• Highly organized with the ability to work with competing priorities
• A passion for creating safe and inclusive spaces
• Strong problem-solving and decision-making skills
• Experience or desire to work with diverse communities and a commitment to promoting diversity, equity and inclusion.
• A self-starter who is agile and is committed to growth
• Comfortable with software (i.e., Microsoft365, booking systems etc.)
• All selected candidates must complete a Vulnerable Sector Check and register with Miziwe Biik
• Familiarity with The Beaches community will be an asset.

What we offer:

• Competitive compensation
• Medical, dental, vision and extended health coverage after probation period
• Opportunity to participate in our programs for free based on availability. This allows you to experience firsthand the impact of our work and connect with those we serve.
• Opportunity to make a difference in the lives of the community.

Supervision

The Rentals & Events Coordinator Trainee will work under the direct supervision of the Sr. Manager, Programming. This will include training and orientation, as well as a bi-weekly meeting to discuss successes, challenges, opportunities and areas requiring further development. A formal evaluation will be administered at the mid-point of the term and again at the conclusion of the term.

Mentorship

The candidate will gain experience working cross functionally to deliver a compelling public experience, and engaging team experience. The candidate will be mentored to achieve excellent and highly sought- after administrative skills, as well as a good understanding of operational and project management processes and strategies. After an initial period of time, the candidate and supervisor will work alongside the Executive Director to co-create goals to work toward during the term of employment to ensure that skill-set enhancement is catered to the individual and on their terms.

If you are passionate about creating safe and inclusive spaces and promoting community engagement, then we encourage you to apply for this exciting opportunity.

Accessibility Accommodations: Beaches Sandbox provides accessibility accommodation during the recruitment process. Should you require any accommodation, we will work with you to meet your needs.

To apply, please send your cover letter and CV to hr@beachessandbox.com