Administrative Assistant Trainee

Job Posting (internal – external) Administrative Assistant

Contract: 6-Months Full-Time Contract

Pay Rate: $26.00/hr

This is a bargaining unit position

ABOUT THE STOP:

The Stop Community Food Centre’s mission is to increase access to healthy food in a manner that maintains dignity, builds community, and challenges inequality. From its origins 40+ years ago as one of Canada's first food banks, The Stop has since grown into a vibrant community centre that uses food as a gateway to addressing many issues, including poverty, the environment, social isolation, and health in one of Toronto’s lowest-income neighbourhoods.

The Stop is accredited by Imagine Canada for excellence in non-profit accountability, transparency, and governance.

The Opportunity:

We are looking for a candidate to provide administrative support to The Stop Community Food Centre and assist the Administrative Coordinator with administrative tasks. This position will report to the Director, Finance.

Duties and Responsibilities:

• Assist the Administrative Coordinator with various administrative tasks among our three locations as needed, such as but not limit to filing, photocopying, mailing, ordering office and cleaning supplies, distributing TTC tickets, etc.
• Provide information on The Stop programs to community members
• Answer the door and the phone and responding to emails in the general Stop inbox
• Provide assistance to staff by troubleshooting computers and office equipment (e.g. photocopier, fax, telephones, etc.)
• Manage detailed calendars in Outlook, coordinating virtual meetings and in-person as necessary.
• Support The Stop’s program teams with special projects and tasks as assigned.
• Assist with onboarding and offboarding employees, including organizing welcome packages, equipment requests, maintaining office access, etc.

Qualifications:

• As a first point of contact for community members this positions requires excellent interpersonal and communication skills, as well the following skills:
• Experience in reception or administration
• Excellent interpersonal skills and a team player while able to work independently.
• Solid computer skills (Microsoft Office Suite, Internet, etc.)
• Ability to problem-solve and troubleshoot
• Ability to prioritise and manage different tasks at once
• Ability to work respectfully with marginalised and culturally diverse community members.
• Understand and practice anti-racist and anti-oppression approach in all aspects of work, including interactions with participants, community members, coworkers, stakeholders, and others.

• Ability to speak a second language is an asset
• Patience, creativity and a great sense of humour!

Potential candidates must be First Nations, Inuit or Metis and reside within the GTA. Candidates must be registered or eligible to register with Miziwe Biik Aboriginal Employment and Training.