Administrative Support Trainee

FULL TIME CONTRACT EMPLOYMENT OPPORTUNITY

2-Spirited People of the 1st Nations provides prevention, education, and support for Two-Spirit individuals, including First Nations, Métis, and Inuit, living with or at risk for HIV and related co-infections in the Greater Toronto Area. We base our work on Indigenous philosophies of holistic health and wellness. Our vision for the future is a strong, healthy, and independent Two-Spirit community in Toronto, where HIV infections are rare, and Two-Spirit people live with pride in their Indigenous heritage.

                     Administrative Support Trainee

Status: Full-time, Contract
Hours: 35 hours/week
Salary: $38,367.00 (Benefits included)
Date Posted: March 13, 2025
Closing Date: March 20, 2025

Position Description:

The Administrative Support Trainee will play a vital role in ensuring the smooth operation of our office. This position is ideal for someone eager to gain hands-on experience in administrative tasks and is looking to develop a career in office management. The successful candidate will receive training and mentorship and will have the opportunity to contribute to various projects and initiatives.

Essential Duties and Responsibilities:

• Embody anti-racist, anti-oppressive, equity-seeking practices in all aspects of work, including interactions with participants, community members, committee members, 2-Spirit staff, stakeholders, networks, and others.
• Demonstrate respect for and expertise in working with people who face barriers to housing and/or who experience one or many of the following: mental and physical health challenges, substance use, trauma, social isolation, immigration, unemployment/underemployment, and a history with the criminal justice system.
• Provide office support for day-to-day tasks as needed.
• Manage detailed calendars in Outlook, coordinating virtual meetings via Zoom and in-person as necessary.
• Maintain office supplies inventory and order supplies as needed.
• Support the team with special projects and tasks as assigned.
• Assist with the creation of reports, document proofreading, scanning, and filing, ensuring deadlines are met.
• Diligently respond to phone, email, and in-person inquiries, both from community members and team members.
• Prepare sensitive documents and correspondence with a high level of accuracy, security, and attention to detail.
• Assist with onboarding and offboarding employees, including organizing welcome packages, equipment requests, maintaining office access, etc.
• Responsible for organizing all mail and shipping.
• Assist with maintaining the cleanliness of the office.
• Perform other duties as required.

Qualifications:

• Must have extensive experience working with Indigenous populations and a broad familiarity with Indigenous cultural and community perspectives across Ontario.
• Must demonstrate a proven understanding of the range of issues facing Indigenous people in Ontario.
• Experience working in community/non-profit settings is an asset.
• Excellent interpersonal skills to work with a diverse community.
• Excellent verbal and written communication, organizational, and administrative skills.
• Ability to work independently and as part of a team.
• Positive attitude, willingness to learn, and adaptability.
• Experience on an interdisciplinary team and in multicultural environments is an asset.
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Zoom.
• The successful candidate may be required to provide an acceptable Vulnerable Sector Screening.
• Must be fluent in English; fluency in an Indigenous language and/or French is an asset.
• Potential candidates must be First Nations, Inuit or Metis and reside within the GTA. Candidates must be registered or eligible to register with Miziwe Biik Aboriginal Employment and Training.

To be considered for this position, you must be passionate about the work we do and share our organizational values. 2-Spirited People of the 1st Nations honors the lived experiences of Indigenous people and will take lived experience into consideration when determining the level of individual qualification. Please submit your resume and cover letter saved in the following format: firstname.lastname (e.g., John.Smith) to Human Resources at hr@2spirits.org with "ATTN: Administrative Support" in the subject line of your email by the closing date.

2-Spirited People of the 1st Nations is an equal opportunity employer. Indigenous people, including First Nations, Métis, and Inuit; Two-Spirit people; Trans individuals; and/or persons living with HIV or AIDS are encouraged to apply. If you are contacted for an interview and require accommodation, appropriate arrangements will be made to assist you through this process. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Closing Date: March 20, 2025

Requests for accommodations will be supported throughout the recruitment process. No telephone inquiries, and only candidates chosen for an interview will be contacted.