Executive Coordinator

Executive Coordinator – Strategic Support for ISO Leadership

As the Executive Coordinator (EC), you are the strategic engine behind the ISO leadership team. This is a trusted, leadership-adjacent role focused on enabling effective decision-making and maximizing the executive team’s impact. In our fast-moving environment, you exercise high-level discretion and anticipation to ensure our leadership is prepared, informed, and focused on the ISO’s mission-critical work.

The Role at a Glance

• Executive Support: Provide high-level administrative partnership to the leadership team, optimizing their time and resources.
• Strategic Prioritization: Manage complex schedules and information flow, anticipating needs before they arise.
• Decision-Making Support: Act as a central hub for data and documentation, ensuring leadership has the insights needed for sound decision-making.
• Mission Enablement: Handle operational complexities so the executive team can focus on the strategic and relational work that drives the Indigenous screen sector.

Key Responsibilities

Strategic Executive Support

• Priority Management: Proactively manage complex calendars and travel for the leadership team, ensuring schedules are optimized, conflict-free, and aligned with ISO goals.
• Anticipatory Briefing: Identify high-priority matters requiring leadership input and prepare all necessary briefing materials, agendas, and background documents in advance.
• Stakeholder Liaison: Act as a professional bridge between leadership and internal/external partners, ensuring seamless communication and follow-up.

Board & Governance Coordination

• Governance Hub: Lead the preparation and distribution of materials for quarterly Board meetings and other high-level governance sessions.
• Record Keeping: Oversee meeting logistics and maintain accurate minutes, ensuring all follow-up actions are tracked and executed.

Events & External Engagement

• Industry Presence: Coordinate leadership participation at domestic and international festivals (e.g., TIFF), conferences, and panels—managing everything from itineraries to registrations.
• Special Projects: Support the planning and execution of community consultations, staff retreats, and signature industry events.

Operational Excellence

• Systems Management: Maintain organizational efficiency by managing shared digital tools, contract databases, and file management systems.
• Inquiry Management: Oversee general communications and office logistics, ensuring a high standard of professional responsiveness across the organization.

What you bring

Executive & Governance Expertise

• Senior-Level Support: Extensive experience providing high-level administrative or executive support within complex organizations.
• Leadership Partnership: Proven track record of supporting senior leaders, Boards of Directors, or governance bodies with discretion and professionalism.
• Industry Context: Experience within the cultural, media, public-interest, or not-for-profit sectors is a strong asset.

Cultural & Community Alignment

• Indigenous Sector Knowledge: Demonstrated experience working with Indigenous communities, organizations, or governance systems—informed by lived and/or learned experience.
• Mission Commitment: A deep understanding of the ISO’s unique role in the screen industry and a commitment to Indigenous storytelling.
• Inclusive Qualifications: While post-secondary education is welcomed, the ISO intentionally recognizes and values expertise gained through lived experience, community-based work, cultural practice, and non-traditional professional pathways.

Read through the full job description.

The ISO team

The Indigenous Screen Office is an independent national advocacy and funding organization serving First Nations, Inuit and Métis creators of screen content in Canada. The ISO’s mandate is to foster and support narrative sovereignty and cultural revitalization by increasing Indigenous storytelling on screens and promoting Indigenous values and participation across the sector.

The ISO is an exciting and growing organization with an Indigenous team currently located in Ontario, Quebec, BC and Manitoba. ISO operates as a virtual office and applicants for this role can be based anywhere in Canada. ISO offers a comprehensive total rewards package designed to support employee wellbeing, financial security, and professional growth.

Our package includes:

• Comprehensive Health and Dental benefits coverage
• Employer paid Life Insurance and Long Term Disability coverage
• Health & Wellness Spending Account to support physical and mental wellbeing
• Paid time off, including vacation, personal days, and parental leave
• Defined Contribution Pension Plan with employer contributions
• Annual professional development stipend to support career growth and learning

Apply Now

In accordance with section 16 of the Canadian Human Rights Act, and sub-section 24(1)(a) of the Ontario Human Rights Code, selection will be limited to Indigenous (First Nations, Inuit, Métis) applicants as outlined in Section 14 of the Ontario Human Rights Code. Indigenous candidates are asked to self-identify in their cover letter.

Your application must include:

• A one-page cover letter and resume

Applicants with disabilities who are qualified and selected for an interview will be accommodated upon request.

ISO wishes to thank all those that apply, however, only those applicants selected for an interview will be contacted. ISO is an equal-opportunity employer.

Please send all applications to admin@iso-bea.ca by March 25, 2026 at 5PM PT.