Manager, Finance and Administration

POSITION OVERVIEW

Job Title: Manager, Finance and Administration 

Role Type: Full time, contract

Contract Length: April 22, 2025 – March 31, 2027, with the possibility of extending

Salary: $60,000

Application Deadline: March 23, 2025 

ABOUT THE TORONTO BIENNIAL OF ART

The Toronto Biennial of Art’s mission is to make contemporary art accessible to everyone. 

A ten-week event every two years, the Biennial commissions artists to create new works for a city-wide exhibition in dialogue with Toronto’s diverse local contexts. Year-round public and learning programs bridge Biennials and invite intergenerational audiences to explore the ideas that inspire our events. Building upon past editions and offering new ways of seeing and listening, each Biennial connects people to spark meaningful dialogues and imagine new futures. 

For detailed information on the impact of the Biennial, please read our latest Evaluation Report. 

JOB DESCRIPTION

The Manager, Finance & Administration is responsible for TBA finance and office administration. They manage the accounting processes and deliver general financial reporting functions for the organization. The incumbent ensures the accurate and timely preparation of financial information, including month-end closings and working alongside the external bookkeepers and accountants as required. The incumbent also manages office operations for a team of 12-15 during peak Biennial years and 6 during off-years.

KEY RESPONSIBILITIES

The Manager, Finance & Administration will:

• Perform the day-to-day accounting functions: accounts payable, accounts receivable, and general accounting transactions; including all payroll changes and adjustments, and liaising with Bank Representatives as required; 
• Establish and track artist budget fees and commissions, in collaboration with Exhibitions and Programs departments. Work alongside the Executive Director and Development team in financial planning, reporting, monitoring, and forecasting processes with annual operating budgets, including cash flow, and other special project/grant budgeting and reporting processes as required, including CADAC and Evaluation Reports. 
• Assists the Executive Director, with the management of organizational cash flow, forecasting and asset management;
• Coordinate the annual audit process and liaise with external accountants / auditors as required;
• Manage the day-to-day operations of the office including establishing guidelines and protocols with senior management, maintaining organizational records, ordering and maintaining office and electronics inventory, and support IT functions as necessary;
• Assists and provides administrative support to the Executive Director, Deputy Directors and Board of Directors as required;
• Via the Executive Director, support the TBA Board with administrative asks as related to updating board files, scheduling meetings and interviews
• Work cross functionally with Senior Managers and Directors to support Human Resources  tasks, including the recruiting process and onboarding new hires,  tracking employee vacation and sick days, managing employee benefits, and overseeing WSIB coverage and general insurance renewals, and liaise with external HR Representative as required.
• Manage scheduling and agenda preparation of bi-weekly team meetings.;
• Act as Super Administrator for organizational hosting platforms along with the Executive Director
• Additional projects and tasks as assigned.

EDUCATION AND EXPERIENCE

• Post-secondary degree in a related field and/or equivalent work experience;
• Minimum 2-3 years of experience in a finance role;
• 1-2 years experience in an administration and/or management role. 

KNOWLEDGE, SKILLS & CAPACITIES

• Excellent knowledge and experience with Financial accounting and reporting processes.
• An understanding of the legal, fiscal and regulatory environment in which non-profit organizations operate. 
• Excellent knowledge and experience with Microsoft Excel, Google Drive, and financial management software including Xero, Dext and Plooto or comparable platforms. 
• Experience in a not-for-profit environment is considered an asset. 
• Knowledge of CRM platforms (Salesforce or comparable) is considered an asset.
• Must possess a high level of moral judgment for handling confidential information and monetary transactions;
• Strong technical aptitude, able to learn new platforms and tools;
• Strong analytical and problem-solving skills;
• Demonstrated ability to handle multiple priorities and be self-motivated in a demanding work environment;
• Strong interpersonal and relationship management skills with the ability to communicate effectively, both orally and in writing, with diverse cultural groups and artists;
• Proven commitment to equity, diversity, and inclusion, and practices of anti-racism and anti-oppression, to contribute to a healthy workplace environment. 
• Ability to work independently using an above average level of initiative;
• Exemplary attention to detail with excellent planning, organizational and time management skills;
• Ability to work flexible hours including evenings and weekends as required during the Biennial. 

Benefits of Working for TBA:

• Hybrid work environment, with flexibility 
• Annual health savings account
• Monthly mobile phone subsidy
• 10 health days and 3 personal days annually
• 2 weeks vacation annually.

Location: Our offices are located on Queen Street West, Downtown Toronto.

Toronto Biennial of Art is an equal-opportunity employer and is committed to diversity and inclusiveness in all of our work. We work proactively to be fair and equitable in practice and welcome applications from all qualified individuals. We encourage those who identify as women, persons with disabilities, Indigenous persons, persons of colour, all genders and sexual orientations, and all groups protected by the Ontario Human Rights Code to apply. Per the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, accommodation will be provided at any point throughout the hiring process, provided the candidate makes their accommodation needs known to the Toronto Biennial of Art.

To apply, please send a cover letter and resume to opportunities@torontobiennial.org with the subject line Manager, Finance & Administration by no later than March 23, 2025. Only select applicants will be contacted for an interview and applications will be reviewed on a rolling basis.