Senior Manager, Procurement

​ Are you looking to join one of Greater Toronto’s Top 2025 Employers? 

The Ontario Medical Association (OMA) advocates for and supports doctors, seeking to strengthen their leadership role in caring for patients. We continually seek to be the trusted voice in transforming Ontario’s health-care system by courageously pursuing best practices, new ideas, solutions, and opportunities to improve. 

Job summary 

The Senior Manager is responsible for managing the procurement process to ensure the efficient and effective acquisition of goods and services that support our mission. This role involves collaborating with various departments, negotiating contracts, and fostering relationships with suppliers while ensuring compliance with corporate policies and best practices.  

Leading the creation of bid and tender documentation for the entire OMA group including but not limited to: Request for Quotation (RFQ), Request for Proposal (RFP), Request for Standing Offer (RFSO), Request for Information (RFI). Collaborating with client departments and other stakeholders to understand their procurement needs and provide guidance on best practices; Facilitating cross-departmental communication to ensure procurement processes align with programmatic goals. Maintaining accurate records of procurement activities and prepares reports for management and stakeholders. 

Key result areas include:

• Preparation of RFP’s
• Execution of Bid and Tender documents,
• Reviewing parameters of Service Level agreements and contracts.

Key process indicators include:

• Management of the Corporate procurement system
• Monitoring awards to ensure compliance with procurement process, policies, procedures and best practices. 

How you will make a difference  

• Leading the execution of the strategic procurement processes including RFPs, bid packages and vendor negotiations under the guidance of the Director, Procurement. 

• Interacting with cross functional teams throughout the procurement process. Provide training and support to staff on procurement policies and procedures.  

• Leading vendor presentations.  

• Coordinating legal, risk and technical reviews throughout onboarding, contract management and offboarding. 

• Managing contract database and prepares monthly compliance reports and dashboards.  

• Drafting contracts using OMA standard template and forwarding them for execution.  

• Providing support to assist Client departments navigate the procurement process to ensure compliance with corporate policies. 

• Leading process improvement and automation.  

Requirements that are important to us 

• Bachelor’s degree in business administration, Supply Chain Management or a related field. 

• Minimum four to five years of relevant experience. 

• Solid understanding of procurement processes, supplier negotiation, contract management, and ethical sourcing. 

• Ability to prepare and execute complex competitive procurement processes. 

The OMA has moved to a permanent hybrid work environment. As such, the individual in this position will be required to work a minimum number of days in our Toronto office. 

What do we have to offer you? 

• A work environment whose values are to be respectful, bold, responsive, and transparent in our work and our behaviours. 

• A fantastic opportunity to grow with the team and help shape the strategic direction of the OMA, its members and the health-care system. 

• An organization that is committed to the equity, diversity and inclusion principles of humility, accountability, collaboration, courage and integrity. 

• A commitment to growth and development through paid professional development and continuous in-house learning. 

• A friendly and flexible hybrid work environment. 

• Competitive salary and bonus program. 

• Exceptional group benefits package, including a spending account and a robust wellness program. 

• An organization that has been recognized as a Greater Toronto’s Top Employers for five consecutive years. 

As a condition of employment, OMA conducts background checks and reference checks for all open positions. 

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We're excited to share this opportunity, which is for an existing vacancy on our team.  Kindly be advised that our recruitment process does not involve the use of Artificial Intelligence.

The Ontario Medical Association is strongly committed to diversity within its community and welcomes applications from racialized persons/persons of colour, women, Indigenous People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas. In accordance with the AODA Act, accommodation will be provided throughout the recruitment process to applicants with disabilities. 

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